Confirm the engagement
Review the current work order, scope, site, contact person and requested dates. Raise unclear boundaries, exclusions or access constraints before committing resources.
Subcontractor onboarding and site readiness
SCE Induction Process | Contractor Onboarding NSW
SCE uses a staged onboarding and site-induction process to match each person, business and document to the work they have actually been engaged to perform. The final requirements depend on the work order, project, client, site and applicable controls.
A controlled path to site
What happens before mobilisation
SCE separates business onboarding from project and site clearance. Completing one stage does not automatically complete the next, and submitting documents does not by itself authorise attendance or work.
Complete applicable onboarding
Provide the business, identity, competency, insurance and contact information requested for the entity and people involved in the work.
Prepare task documents
Submit the project-specific planning and safety documents identified by the work order or SCE contact, including a JSA or SWMS where applicable.
Receive site clearance
Complete the required site-specific briefing, pre-start steps and access arrangements. Mobilise only after the appointed SCE contact confirms the required steps are complete.
No work before clearance. Registration, document submission or an earlier induction is not permission to start a new task. Wait for the current project or site instruction, and stop to clarify any change that falls outside the approved scope or controls.
Proportionate to the work
Information and evidence SCE may request
The exact checklist is confirmed for the engagement. Requirements may differ for a company, sole trader, consultant, supplier, delivery driver, visitor or labour resource, and may also reflect client or occupied-site conditions.
Business and contact details
- Legal or trading name, ABN or ACN where relevant
- Primary contact, accounts contact and emergency contact
- Current address and details that match the engagement
Identity and right to perform the role
- Identity details and evidence requested for the role
- Working-rights evidence where relevant to the engagement
- Client or site screening only where the project requires it
Competency and authorisations
- General construction induction card where applicable
- Trade licences, registrations, tickets or competencies relevant to the scope
- Plant, equipment or permit evidence requested for the task
Insurance and project records
- Current certificates applicable to the entity and work
- JSA, SWMS and other task controls where required
- Programme, access, environmental, quality or evidence records identified for the site
This page is operational guidance. The current contract, work order, project plan, site instruction and applicable law take priority. If documents conflict or a detail changes, contact the appointed SCE representative before proceeding.
Site-specific controls
Company onboarding is not the site induction
A general construction induction card, company registration and site-specific induction perform different functions. The site step deals with the actual place, work interfaces and current conditions.
Before and during the work
- Follow the current sign-in, access, supervision and exclusion-zone arrangements.
- Attend required pre-starts, toolbox talks, permit checks and briefings.
- Use the task controls and personal protective equipment specified for the work and conditions.
- Report hazards, incidents, damaged services, unexpected conditions and scope changes promptly.
Completion and records
- Leave the work area safe, secure and consistent with the agreed completion state.
- Provide photos, dockets, test results, certificates or handover records requested by the work order.
- Use the applicable completion document and resolve defects or outstanding items through the nominated contact.
- Submit invoices and supporting records in accordance with the current purchase order or contract instructions.
Document library
Current SCE forms and working documents
Use only the documents that apply to your work. Confirm the current required version with the work order or SCE contact; a newer project-issued document takes priority over a downloaded or printed copy.
Mobilisation and induction
- SCE Site Induction Form (PDF)Site induction record.
- SCE Site Induction Handout (PDF)Induction information for the site team.
- Working with SCE Requirements (PDF)Operational requirements for engaged parties.
- Pre-start Talk and Site Attendance Record (PDF)Pre-start and attendance record.
Risk and work planning
- SCE Job Safety Analysis (PDF)Task hazard and control planning.
- General Building Works SWMS (PDF)Reference document; adapt and approve as required for the work.
- SCE SWMS Review Checklist (PDF)Review prompts for submitted SWMS documents.
- SCE Job Inspection Form (PDF)Inspection and project record.
Authority and completion
- Authority to Proceed, Remove and Dispose (PDF)Use when expressly required for the task.
- Completion Certificate — Insurance (PDF)Completion record for applicable insurance work.
- Completion Certificate — Private Jobs (PDF)Completion record for applicable private work.
Commercial declaration
- SCE Subcontractors Statement (PDF)Use where required by the engagement and current payment process.
Do not rely on a form title alone. Check the work order, project communication and current SCE instruction to confirm what must be completed, signed and returned.
Clear answers before site
SCE induction process FAQs
Who needs to complete the SCE induction process?
Any person or business SCE requires to access, supervise, supply or perform work on a project must complete the steps assigned to that role. The process may be shorter for a visitor or delivery and more detailed for a subcontractor carrying out construction work.
Is a white card enough to start work on an SCE site?
No. A general construction induction card is different from SCE business onboarding, project document review and the site-specific induction. Complete every step identified for the current work and wait for clearance from the appointed SCE contact.
What documents should I provide before mobilisation?
Provide only the current documents requested for your entity, people and scope. These may include identity and contact details, applicable licences or competencies, relevant insurance certificates, emergency contacts, and project-specific safety, quality, environmental or access records.
When is a SWMS required?
A SWMS is required for high risk construction work and may also be required by the contract, client, project or site controls. Confirm the task classification and required document with the SCE contact before work starts; a generic document must not replace task-specific planning.
Can I start once I have emailed my documents?
No. Sending documents is not the same as acceptance or authority to mobilise. Start only after the appointed SCE contact confirms that the required onboarding, project and site steps for that engagement are complete.
Which SCE forms should I use?
Use the form referenced in the current work order or project instruction. The forms on this page are available resources, but not every form applies to every job. If SCE supplies a newer or project-specific version, use that version.
Need the exact checklist for your engagement?
Contact the SCE representative named in your work order, or use the contact page if an induction or document requirement is unclear.